Reimbursement plan Fortuna
Step one: Notify your designated Fortuna supervisor of the event planned
Step two: ensure approval for the event has be given, and financial support has been acknowledged.
Step three: Inform the Fortuna Supervisor and Treasurer of the estimated costs of the event.
Step four: When buying material for event, make sure receipts are kept, and the amounts on the receipts are noted down on another piece of paper to make sure no fading on the bill occurs (which may lead to dispute on the actual total amount)
Step five: Obtain a Reimbursement Form from the Fortuna Treasurer or the Fortuna website. Do not forget to staple the receipts to the form. Hand form in at the Fortuna Treasurer (Jake van Baarsel). Declarations will not be done without a completely filled out form!
Step six: Money will be transferred from the Fortuna bank account to your account within a week. If money is not transferred within a week, notify treasurer and the problem will be resolved as soon as possible. All payments will be made on Sunday, so depending on your bank the money should be received by wednesday in the following week.
If you want money before the event, you will have to contact the treasurer personally and give an exact amount that is to be spent. The treasurer will review the expenses and approve the plan. He will then give the money to designated person. This will have to be done at least one week before the event.
The deadline of declaring money from Fortuna of a specific event is six weeks after the event was held. If you fail to do this, then the treasurer will be allowed to take as much time as necessary before transferring the money, as he will first have to ensure all finances are in order.
